Adoption Assistance

Army Reserve: Active Duty

Benefit Fact Sheet

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Summary:

Eligible Soldiers serving on active duty may be reimbursed a maximum of $2,000 per Child for qualifying expenses related to the adoption of Children under age 18, up to a maximum of $5,000 per calendar year for multiple adoptions.

Eligibility:

Army Reserve Soldiers serving on continuous active duty for at least 180 days are eligible for reimbursement of qualifying adoption exenses.

Benefit Highlights:

 

Additional eligibility requirements:

  • Soldiers are not entitled to reimbursement if they leave active duty before the adoption is final; however, they remain eligible if the claim for reimbursement has been properly submitted to the Defense Finance and Accounting Center (DFAS)-Cleveland Center prior to discharge from active duty. Members may request a voluntary extension of assignment beyond their normal expiration of term of service to complete the adoption process. Adoption expenses may be paid to married or single Soldiers.
  • If both adoptive parents are Soldiers, only one parent may be reimbursed for expenses related to the adoption of the same Child.
  • Soldiers must submit a reimbursement request to the DFAS-Cleveland Center not later than two year after completion of an adoption.
  • If deployment responsibilities impact the Soldier's ability to comply with the 2-year deadline, DFAS can make exceptions. In these cases, the verifying official who signs the DD Form 2675 will submit a letter stating that the Service member's deployment impacted the Service member's ability to comply with the 2-year deadline.

Qualifying adoptions:

  • Children under the age of 18 and
  • The adoption must be arranged by a qualified adoption agency:
    • A state or local agency that has responsibility under state or local law for Child placement though adoption, or
    • A nonprofit, voluntary adoption agency that is authorized by state or local law to place Children for adoption, or
    • Any other source authorized by a state to provide adoption placement, if the adoption is supervised by a court under state or local law.

OR

  • Private and stepchild adoptions must be finalized in a U.S. court.

Notes:

  • This program may cover inter-country adoptions. Adoptions arranged by a foreign adoption agency will not qualify for reimbursement unless a qualified (United States) state or Federal agency is the prime agency and the foreign agency works under the control of the US agency.
  • This program covers adoptions of Children with special needs.

Qualifying Expenses: Reasonable and necessary expenses for the legal adoption of a Child less than 18 years of age, including:

  • Public and private agency fees including fees charged by an agency in a foreign country.
  • Placement fees, including fees charged adoptive parents for counseling.
  • Legal fees, including court costs, for services that not available from military legal assistance or notary offices.
  • Medical expenses, including:
    • Hospital expenses of the biological mother of the Child to be adopted.
    • Hospital expenses of a newborn infant to be adopted.
    • Medical care given to the adopted Child before the adoption.
    • Physical examinations of the biological mother of the Child to be adopted
    • Temporary foster care charges when payment of such charges is required to be made before the adoptive Child's placement.
    • Note: Determination of military medical benefits is based on registration of the adoptive Child in DEERS.

Non-qualifying Expenses:

  • Travel expenses incurred by an adopting parent.
  • Basic needs (clothing, toys, bedding, etc.).
  • Expenses incurred for an adoption arranged in violation of Federal, state, or local law.

Reimbursement Claim Procedures:

Soldiers must submit requests for reimbursement for qualifying adoption expenses using DD Form 2675 "Reimbursement Request for Adoption Expenses." A separate form must be submitted for each qualifying Child. The form can be obtained from the Soldier's servicing personnel activity or via the following Internet link: http://www.dtic.mil/whs/directives/forms/eforms/dd2675.pdf

  • The completed reimbursement request and substantiating documentation must be submitted while on active duty, not later than 2 years after the finalization of the adoption and prior to separation from active duty, to the Soldier's servicing personnel activity which will review the request package for completeness and then forward it to the Soldier's commanding officer or verifying official to certify the Soldier's eligibility.
  • Substantiating documentation includes:
    • Electronic Funds Transfer information (routing and account number)
    • Copy of the final adoption decree, certificate or court order granting the adoption (translated to English at cost to the Soldier for foreign adoptions)
    • Documentation to show that the adoption was handled by a qualified adoption agency or other source authorized by a State or local law to provide adoption placement (foreign adoptions must show that the adoption was handled by a qualified adoption agency)
    • Documentation to substantiate reasonable and necessary expenses, in accordance with Section 1052 of Title 10, U.S.C., paid by the member
  • The personnel activity will submit the certified, completed request for reimbursement via certified mail, to the DFAS-Cleveland Center for review, certification, and payment of the adoption expense reimbursement.
  • Applications must be submitted via the Soldiers command (manually signed) or via the Soldier (digitally signed) to:

Defense Finance and Accounting Service
Cleveland Center - Code  JFLADA
1240 East Ninth Street
Cleveland, OH 44199-2055

OR

dfas.cleveland-oh.jfl.mbx.adoption-reimbursement-cle@mail.mil (DoD Enterprise Encrypted Email). The Soldier should retain a hard copy for record if digitally submitted.

For questions concerning a claim, an e-mail can be sent to the DFAS Adoption Reimbursement mailbox at dfas.cleveland-oh.jfl.mbx.adoption-reimbursement-cle@mail.mil.

  • It takes approximately 4-6 weeks for a determination to be made. For claims that are approved, payment will be issued via direct deposit. If a claim is denied or additional information is necessary, the Service member will be notified in writing.
  • If documents submitted in support of an application for reimbursement do not suitably establish eligibility for reimbursement or justify claimed expenses, DFAS will retain the application and advise of additional documentation needed.
  • All requested documentation must be submitted to DFAS within 90 calendar days of DFAS request.
  • Any exceptions to this process due to deployment or other extenuating circumstances must be coordinated with and approved by DFAS.
  • The DFAS-CL site will pay documented, reasonable, and necessary adoption expenses, up to $2,000 per adoptive Child. Not more than $5,000 shall be paid per calendar year to any Service member.
  • Note: DFAS will withhold taxes on the reimbursement and inform the Soldier that such benefit is taxable and will issue a separate Form W-2, "Statement of Wages and Income," issued for the amount of the adoption reimbursement paid.

Additional Adoption Assistance Benefits:

Adoption-related Leave:

DoD Instruction 1327.6 allows a Soldier up to 21 days of non-chargeable leave in conjunction with a qualifying adoption.

Medical Coverage of Adopted Children

An adopted Child, including a Child placed in the home of a Service Member by a placement agency, is eligible for benefits after the Child is enrolled in the Defense Enrollment Eligibility Reporting System (DEERS). The patient affairs personnel at a specific medical treatment facility may have information. Specific information on access and eligibility is available on the TRICARE website: http://www.tricare.mil/ or by calling TRICARE Online at (888) 538-9552.

Legal Assistance: While Legal Assistance offices cannot provide legal representation for the adoption process, they may be able to advise on local adoption law or refer Soldiers to local adoption agencies.

Additional Information:

For more information, please visit the Adoption Assistance web pages maintained by the Department of Defense:

DoD Adoption Reimbursement Policy:
http://www.dtic.mil/whs/directives/corres/pdf/134109p.pdf

Reimbursement of Adoption Expenses:
http://comptroller.defense.gov/Portals/45/documents/fmr/Volume_07a.pdf

Defense Finance and Account Service: 
http://www.dfas.mil/dfas/militarymembers/payentitlements/adoptionreimbursement.html


Document Review Date: 21 October 2016